Minutes of the
Jacksonville Senior Men’s Interclub Representative
Annual Meeting
The Palencia Club
June 21, 2018
The Semi-Annual Meeting of the member Club Representatives of the Jacksonville Senior Men’s Interclub was held June 21, 2018 at The Palencia Club. Present were Ray Mantle and Bruce MacDonald (QH), Allen Witham and Barney Poston (HH), Vincent Celestino (MC), George Halvorsen (ML), Joe Pierce and Mac McKernan (OP), John Hannon (OC), Bill Basney (SJ), Dick Fruechtenicht (LP), George Goldsmith (EH), Glenn Dobrick (SG), Skip Lunsford (JG), Bob McBride and John Davis (WGV), Jose de Rojas (DC), and Bob Steck and Paul Orrico (Palencia).
The meeting started shortly after 10 AM. Allen Witham acted as the Meeting Facilitator and Ray Mantle acted as the Secretary of the Meeting. Allen had earlier sent out the agenda. Bob Steck welcomed everyone to The Palencia Club and hosted the meeting facilities.
The first order of business was approval of the minutes of the December 7, 2017 Annual Meeting. By resolution made and passed the minutes were approved as earlier circulated and submitted. The minutes are posted on the SMI website.
Reports
SMI Treasurer Bruce MacDonald gave a financial report as of June 21, 2018 with a balance of $2,167.94. Bruce projected the balance by November 2018 would be approximately $3,467. Allen Witham proposed that the prize funds for the Poston Cup in November be limited to $3,000 and any balance be reserved for scoring equipment expenses. By consensus the Representatives agreed with Allen’s proposal.
Allen Witham reported on the scheduling dates for the 2018 season and the status of contracts either signed or sent for signature by the Clubs. The 2018 schedule to date is posted on the SMI website. Bob McBride and Skip Lunsford reported that World Golf Village and Jacksonville Golf & CC had exchanged dates, with Jacksonville Golf & CC in January 2019 and WGV in May 2019, thus resolving a possible scheduling issue with WGV. Bill Basney noted that per the resolution passed at the 2017 Annual Meeting acceptable contract terms have been negotiated and Deerwood Country Club is the site of the 2018 Poston Cup tournament on November 12th.
Jack Garrity, SMI’s Technology Advisor, was not present. However he had earlier circulated by email to the Club Representatives a technology report (copy attached as Exhibit A. See the bottom of this page).
Barney Poston, SMI Chairman Emeritus and Webmaster, reported that he was not aware of any issues regarding the SMI website. Barney noted the website hosting is free, but there is a small annual fee to renew the domain name. Barney also noted the website produces a small amount of income from advertisements and clicks on Google.
Old Business
None.
New Business
Ray Mantle raised for discussion whether the scoring and tournament management system marketed by Golf Genius and USGA should be considered as a replacement for the in-house system developed by Jack Garrity. After discussion, by resolution made and passed, it was agreed to have a committee investigate and report at the December meeting on the scoring and tournament management system marketed by Golf Genius and USGA. The Chair then appointed Ray Mantle (Chairman), Vincent Celestino, John Hannon and Barney Poston as the committee for this task.
Dick Fruechtenicht then reported for the pace of play task force. Dick noted that the task force efforts had shown it was possible for the SMI tournaments to be played in 4 ½ hours. Appointment of course marshals and having groups report on their starting and ending times helped. Dick noted that Jack Garrity had a monthly report on groups turning in scorecards well after the 4 ½ mark and suggested Club Representatives speak to the persons listed. Dick noted the experiment at San Jose with 7-man teams showed a time reduction of 15 minutes, but with some question whether all of that was due to the 7-man team arrangement.
Bill Basney moved that SMI events be played with 7 man teams for the 2019 season. After discussion, the resolution did not pass. Bill Basney then moved that SMI reduce the number of member clubs to 13 for the 2020 season. Glenn Dobrick moved to table the motion pending the discussion about scheduling, etc.
Dick Fruechtenicht then raised for discussion the choice of tees and related length of course for SMI events at the various Club members. He passed out a schedule listing the tee choices, yardages and course slope and rating for the SMI member clubs, with alternative tees, etc. for Long Point (copy attached as Exhibit B). Bill Basney moved that the Jade tees be used at Jacksonville Golf & CC in future SMI events. After discussion, the resolution was adopted.
Glenn Dobrick then spoke about a future scheduling question at Sawgrass CC. Glenn noted the SG Clubhouse was being replaced in 2019. In addition, he noted that discussions at Sawgrass CC indicated fee increases in 2020, with a minimum of $90. Glenn noted that Sawgrass CC would play for the balance of the 2018 season and would like to play for the 2019 season, but could not host an SMI event in 2019. Glenn raised for discussion whether Sawgrass CC would remain a member club after the 2018 season in view of its inability to host a SMI Tournament in 2019 and future cost requirement. Mac McKernan moved to retain Sawgrass CC as a SMI member club for the 2019 season. There was no second. Bill Basney moved to thank Sawgrass CC for its past membership support, but to end its membership with the end of the 2018 season. The motion failed.
Skip Lunsford reported that the Jacksonville Golf & CC course would be closed in April 2019 for five or six months for major golf course renovations. Jacksonville Golf & CC will hold the SMI tournament scheduled for January 2019 and World Golf Village will hold the SMI tournament scheduled for May 2019.
Dick Fruechtenicht raised for discussion prize distribution concerns. Dick offered to circulate proposed text for the SMI Rules regarding the handling of prize distributions when the scoring system does not allow distribution at the event.
Allen Witham then announced the Nominating Committee to nominate officers to be elected at the December meeting would be Ray Cabano (Chairman), Bill Basney and Allen Witham.
Other Notes and Adjournment
After discussion, the location and date of the 2018 Annual Meeting was confirmed for Queen’s Harbour Yacht & CC on a date in December 2018 to be set by the Scheduling Chairman in consultation with the Queen’s Harbour Club Representative.
There being no other business raised for consideration by the meeting, it was duly adjourned about 11:20 AM. A lunch followed by golf was then enjoyed by a number of the persons present.
Respectfully submitted
/Ray A. Mantle/
Ray A. Mantle, Secretary
Exhibit A (Scroll the exhibit by placing your mouse pointer on it and moving it up)
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